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Paperless HR Recordkeeping: How To Navigate Electronic Document Security Risks, Storage, And Destruction In The Cloud

Webinar: ID# 1037377
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About This Course:
When it comes to HR records, knowing what to keep and what to shred or delete can be a conundrum. The importance of keeping certain records can't be overstated, especially in cases where an employee might be bringing a legal action against the employer. But, in many cases, it's also just as important to shred or delete records.

Storing HR records electronically is eco-friendly, saves on space, and provides easy access generally. But, there are many challenges that come with electronic storage and/or moving your HR records to the cloud.

Employers must follow the Department of Labor guidelines for electronic storage of documents governed by the Employee Retirement Income Security Act (ERISA). And, the security issues involved in storing important documents in the cloud may cause anxiety, especially when every day there are news stories involving breaches and hacking of electronic data.

Join us for an in-depth webinar on the ins and outs of legal issues surrounding electronic recordkeeping and cloud storage of personnel records. You'll learn what types of HR records you're dealing with, what you should and shouldn't keep, your legal obligations, and what to do if federal or state agencies come knocking in 2020.What You'll Learn:
  • Identify which documents and records you must keep on file, and for how long under federal law
  • Recognize when state law mandates stricter recordkeeping requirements that supersede federal requirements
  • Balance so you're keeping the right amount of records since keeping everything is almost as dangerous as keeping nothing
  • Discern what's an e-record, including examples of digital data such as computer log-on/off times, Outlook calendars, notes and to-do lists, emails, and more
  • Comply with applicable federal electronic recordkeeping laws to ensure proper collection, storage, and deletion of records
  • Conquer logistical challenges of going paperless by following a series of best practice steps
  • Determine if your existing document creation, storage, retention, and destruction policies are up-to-date
  • Shred hard copies or destroy electronic documents, particularly those stored on your server or on the cloud-such as for terminated employees
  • Meet the legal duty of preserving records (including when and how that duty is triggered) and what technology you may need to sift through when that duty arises
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Paperless HR Recordkeeping: How To Navigate Electronic Document Security Risks, Storage, And Destruction In The Cloud
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