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OSHA Recordkeeping Requirements


OSHA Recordkeeping Requirements

OSHA imposes a broad range of recordkeeping requirements, from forms to notifications and more. And though you may thoroughly comply with OSHA standards, if you are not in full compliance with its recordkeeping regulations, your company can still end up paying thousands of dollars in fines.

What Are My OSHA Injury And Illness Recordkeeping And Reporting Requirements?

Unless exempted, employers with 10 or more employees are required to keep a record of serious work-related injuries and illnesses.

OSHA defines a recordable injury or illness as any work-related:

  • Fatality
  • Injury or illness that results in loss of consciousness, days away from work, restricted work, or transfer to another job
  • Injury or illness requiring medical treatment beyond first aid
  • Diagnosed case of cancer, chronic irreversible diseases, fractured or cracked bones or teeth, and punctured eardrums
There are also special recording criteria for work-related cases involving: needlesticks and sharps injuries; medical removal; hearing loss; and tuberculosis.

Employers must report any worker fatality within eight hours and any amputation, loss of an eye, or hospitalization of a worker within 24 hours. Minor injuries requiring first aid only do not need to be recorded.

OSHA defines first aid as (source=https://www.osha.gov/recordkeeping):

  • Using a non-prescription medication at non-prescription strength
  • Administering tetanus immunizations (other immunizations, such as Hepatitis B vaccine or rabies vaccine, are considered medical treatment);
  • Cleaning, flushing or soaking wounds on the surface of the skin
  • Using wound coverings such as bandages, gauze pads, etc.
  • Using hot or cold therapy
  • Using any non-rigid means of support, such as elastic bandages, wraps, non-rigid back belts, etc.
  • Using temporary immobilization devices while transporting an accident victim
  • Using eye patches / Removing foreign bodies from the eye using only irrigation or a cotton swab
  • Removing splinters or foreign material from areas other than the eye by irrigation, tweezers, cotton swabs or other simple means
  • Using finger guards
  • Using massages
  • Drinking fluids for relief of heat stress
Recordkeeping Forms

Go to www.osha.gov/recordkeeping/RKforms.html for recordkeeping forms.

Electronic Submission For OSHA Injury And Illness Records

OSHA provides a secure website that offers three options for data submission: 1) Users can manually enter data into a webform; 2) Users can upload a CSV file to process single or multiple establishments at the same time, and; 3) Users of automated recordkeeping systems can transmit data electronically via an application programming interface.

Maintaining And Posting OSHA Injury And Illness Records

Records must be maintained at the worksite for at least five years. Additionally, employers must post a summary of the injuries and illnesses recorded the previous year. Also, if requested, copies of the records must be provided to current and former employees or their representatives.

What You'll Learn From Our OSHA Recordkeeping Requirements Training Courses

Our training courses for OSHA Recordkeeping Requirements will provide you with the tools, skills, and knowledge to make the correct recordkeeping and reporting decisions.

Our training covers OSHA's new National Emphasis Program on Injury and Illness Recordkeeping, as well as how to avoid common recordkeeping mistakes (surprisingly, it seems that though most organizations ARE filling out the forms, they are just not doing so correctly - and are getting fines that are easily avoidable!).

  • What needs to be recorded - and what forms to use
  • The rules regarding location, retention, and maintenance of records
  • How to identify work-related incidents and the general reporting criteria
  • Which OSHA files must be made available to employees
  • Dealing with injuries of independent contractors and temporary workers
  • How OSHA differentiates between injury or illness
  • Setting up an incident reporting system that will make sure your logs are correct
  • The National Emphasis Program on Injury and Illness Recordkeeping
  • The five most common mistakes companies make when filling out their logs - and how to avoid them!
Find OSHA Recordkeeping Requirements Training Courses

To find your desired Safety / EHS Metrics training courses, either select a Recommended Course from the list below, or select "Recordkeeping" and your state from the "Professional Development" section of the search box at the bottom of this page.

Recommended Course(s)

Recommended Books/CDs/Other Training Resources

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Need More Info? Read The Full OSHA Recordkeeping Regulations (29 CFR 1904)


Go to www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1904 to see the full OSHA recordkeeping regulations.

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